Forms and FAQ
Forms and FAQ
Attention: If you plan to hire anyone for services/work, (temporary, independent contractor, etc.) you MUST speak to the Department Manager PRIOR to any services/work being performed. Not following this procedure could result in the individual not being able to be paid for their time.
To fill out forms: Right click the form link then “Save As”. Clicking the links only lets you view them. When emailing, make sure to download the form, fill out the form, then save, and attach.
- Committee Meeting Instructions | Form
- Research Assistant Funding Form
- Other Student Funding Form
- Annual Progress Report
- Graduate Student Health Insurance Form
- Student Fee Payroll Deduction Form
- Graduate School Forms
- Independent Contractor Form
- Independent Study Learning Contract Form
- Payroll Deduction of Fees Form
FREQUENTLY ASKED QUESTIONS
WHO DO I CONTACT FOR…?
For contact information for individuals please refer to this page.
|State/Trust Accounts, Grant Proposals, Human Resources (Faculty & Staff), Time Information Management (TIM), Volunteer or Affiliate Request, Facility Issues & Order, all other business related requests||Elizabeth Meares|
|Student Services Representative, Human Resources (Students ONLY), Course Scheduling, Classroom & Conference Room Reservations, Building Access, Service Parking Permits||Violet Anderson|
|Grants Management, No Cost Extensions, Amendments & Post Award||Elizabeth Meares|
|Purchasing, Payments, Reimbursements, and Travel (CABS/Flights) Coordination; Website and Email/Listserv Management, Facilities and Dept. Vehicles Assistance, A/V and Videoconferencing Support||Brian Pelton|
|HR Support – for Permanent, Temporary (non-student) employees and Affiliate Requests, On-Boarding of New Employees (Non-Student), TIM Administrator (Primary), P-Card Reconciler, Meeting and Event Support, Conference Room Reservations, Office Keys and Building Access Requests, Department Parking Coordinator||Rachel Hargrave|
|Computer, Printer, Network and Technical Support||Baskin Cooper|
FINANCES & TRAVEL
To provide an added level of security to their vehicle reservation system, Enterprise Rent-a-Car is replacing its current Enterprise affiliate link with EHIDirect.com. Effective immediately, University employees wishing to rent a vehicle should enroll in and make reservations through EHIDirect. Reservations that have already been placed through the previous affiliate link will not be affected.
For security purposes, EHIDirect accounts must be requested via email and will only be issued to staff with a valid UNC email address. Frequent customers of the previous Enterprise reservation system will automatically receive an email invitation to enroll from EHIDirect within 24 hours of this notification. New customers who wish to reserve a vehicle should contact Courtney Gay at Courtney.W.Gay@ehi.com during regular business hours to request access to the EHIDirect system. Departments that do a high volume of vehicle rentals can request administrative access to the system that will allow them to add individual users as needed.
Employees making travel arrangements are encouraged to begin the reservation process in advance to allow for account approval and to ensure vehicle availability. Please note, the EHIDirect system is to be used for vehicle rental reservations only; employees who are traveling for University business purposes should not utilize the flight or hotel reservation functions in EHIDirect.
Instructions for activating your new EHIDirect account and placing a vehicle reservation are available on the Facilities Service Vehicle Rental webpage. Users will be asked to provide the following information when making a reservation:
- UNC PID number
- Driver’s name
- Six-digit Department ID number (MASC = 318800)
- Departmental reference (grant ID or other account number)
EHIDirect will be hosting several webinars to train employees on using the new site. We encourage all employees to participate in a session to become acquainted with the new reservation system. The schedule of training sessions is available on the Facilities Services Vehicle Rental page. Additional sessions will be added as needed.
For questions or assistance with using EHIDirect, contact the EHI Direct Help Desk at 855-573-0012 or Courtney Gay at Courtney.W.Gay@ehi.com.
For other Fleet Services questions or concerns, contact Mark Stark, University Fleet Manager, at 919-966-2967 or firstname.lastname@example.org.
Can I pay for travel expenses with a P-Card? No, travel is not allowed on purchasing cards.
- the student’s signature
- initials from the instructor
- an advisor’s signature
- the appropriate dean’s signature
Graduation and Degree Progress
For a PhD, you will need the PhD final exam form, the Program Requirement Certification form and the Committee composition form. You will also need to have fixed term appointments for any non-UNC faculty members on your committee. This can be done by sending a CV to the student services manager.
All forms mentioned can also be found on the Graduate School website.
FUNDING and PAYROLL
This should be completed and returned to the student services manager by the deadline indicated in the email. Generally, you should determine your fall funding mid-July, spring funding by early November and summer funding by early April.
This should be turned into your student services manager. They will enroll you in this insurance program. Enrolling in the mandatory health insurance plan can be done through the Campus Health website. This must be done each year.